||Do read the contract.
When you commission English Finish, it will be
assumed that you have
read, understood, and accepted our terms & conditions,
stipulated in that contract.
||Plan ahead, plan realistically: book an editor in
advance, as you book your flights, your holidays, and your theatre
tickets in advance. Also, please
plan realistically, not optimistically.
Don't book ahead with a view to cancelling if you 'run late'. Remember
that most copy editors are freelancers: if you cancel late, they may
make a loss.
||If you cancel or postpone
you cancel less than 14 days before the day on which you have agreed to
send your work you will be asked to find a replacement. If neither you
nor the copy editor can find someone to take over
your slot, you will be asked to pay a cancellation fee. This isn't to
penalise you, but to cover at least a minimum of the loss of income the
copy editor will otherwise have to bear.
||Please be on time. Agreeing
to send your draft on a particular date means that your
manuscript must arrive on or by noon GMT of that date.
While we'll try to accommodate changes in your plans, please be aware
you send your manuscript later than agreed, you will get it back later
than agreed, and may lose your time slot altogether.
||Send us your final draft.
changes cost us time, and you money. If you decide to
make significant changes after you’ve submitted your document
please bear in mind that you will be charged for the extra time
it’ll take the copy editor to integrate those changes.
||In a hurry? Glad to help, so long as we can do a good job in the time available. However, urgent work may carry a surcharge,
so do plan ahead, if you can. Please note that a surcharge of at least 50% applies
to requests that demand weekend work or delivery no later than 48 hours
after submission (where feasible). Urgent requests that require work
over a public holiday (25 & 26 December, 1st January, Easter Sunday
& Easter Monday) are subject to a 100% surcharge.
||Send us an editable file.
We accept files in the following formats: doc, docx, txt, rtf. If you use
different software, such as LaTeX or Acrobat, please convert
your document into
editable text before sending it to us.
Please avoid using software such as EndNote in an unedited file; wait till the editor has finished correcting in-text citations.
||Do you have a preferred style?
Send us a stylesheet or your publisher's style guidelines.
||Any questions? If
you can't find the answer in our pages or on our checklist,
means ask; just drop us a line.
you contact us,
please include in your e-mail
- A short,
description of your work
(e.g. ‘illustrated book on the
history of sailing ships’, ‘paper on nonverbal
communication and music performance’, ‘a manual for
community workers’, ‘a feature-length
- A word
count of your
work. If you’re not
sure how to do this, consult the help
files of your word-processing software.
- A style
sheet or a link
to your publisher’s style guidelines for authors.
(e-mail and postal address; day telephone number).
specify whether you are the author, co-author or editor of the work you
intend to submit.
- A sample of your work:
please send a representative sample (if, for instance,
your work is full of tables and charts, please include one or two in
your sample), allowing about 500 words for works up to 5,000 words
(1,000 words for works up to 10,000 words, or
1,500 words for works around 15,000 words or longer).
Step 2: the contract
will get back to you
with an estimate based on the details you have sent us and any queries
we may have. We will also refer you to the contract
(or we will send you a copy by e-mail), which we will ask you to
sign and return to us. There you have three options:
- Digitally certified PDF:
this is our preferred method, provided that you have set up a digital
signature (more on
electronic and digital signatures here).
- Signed &
scanned contract sent by
alternatively, you can scan the signed contract and send it as an
attachment. In that case, your
e-mail must state that you have read and
accept the contents of the attached contract.
contract sent by
post: if you prefer this
route, we will e-mail you the contract
digitally signed document and ask you to return a printed and
countersigned copy. If you opt for conventional post, we strongly
recommend that you return your contract by courier.
will receive the
edited document as an MS WordTM
unless otherwise specified
in the contract. Please note that
- For short works (under 500
words) you will be asked to pay within a fortnight of receiving the
invoice. For longer works, payment is normally due within a month of
your receiving an invoice from us.
- Payment is by direct bank
transfer unless otherwise agreed.
is no VAT.
For clients outside the UK: please bear in mind that each country has
its own VAT regulations. English Finish is exempt from VAT according
to HMRC regulations.